About the Role:
We are looking for a detail-oriented and process-driven Invoicing Executive to manage the end-to-end invoicing cycle. The ideal candidate will be responsible for ensuring timely, accurate, and compliant invoicing for all services delivered, maintaining records, coordinating with internal teams, and resolving billing-related queries.
Key Responsibilities
- Billing & Invoicing
- Prepare, verify, and issue accurate customer invoices based on live services, contract terms, and pricing agreements.
- Ensure precision in service/module-level billing across primary, secondary, and inbound/outbound logistics.
- Upload invoices on customer-specific portals and follow defined invoicing timelines (monthly, quarterly, etc.).
- Maintain structured invoice formats (Central / Branch / Plant / Business Type-wise).
- Incorporate penalties, SLA-based deductions, discounts, and pro-rata adjustments as per agreements.
- Track unbilled revenue and coordinate with internal teams for timely resolution.
- Reconciliation & Validation
- Perform customer payment reconciliation and clear on-account/unapplied entries.
- Conduct trip-level, shipment-level, bank, TDS, and client ledger reconciliations.
- Validate shipment data, trip closures, and billing triggers by coordinating with operations, sales, and finance teams.
- Support periodic reconciliations and audit requirements with proper documentation.
- Accounts Receivable Management
- Maintain receivable ageing reports and monitor DSO.
- Track open AR items and ensure timely closures by collaborating with internal and external stakeholders.
- Manage TDS reconciliation, Form 16A collection, and mismatch resolution.
- Reporting & Documentation
- Prepare daily/weekly/monthly AR MIS and billing summaries with actionable insights.
- Maintain accurate documentation for audits, customer escalations, and financial processes.
- Ensure adherence to SLA, TAT, compliance, and internal control standards.
Skills & Requirements
- 2-3 years of experience in Accounts Receivable or similar finance roles.
- Strong proficiency in Advanced Excel (VLOOKUP, SUMIF, Pivot Tables, etc.).
- Working knowledge of Zoho, Tally, or similar accounting platforms preferred.
- Strong communication and coordination skills.
- High attention to detail with a disciplined and ownership-driven approach.
- Understanding of TDS, ledgers, and basic accounting principles.
Key Skills:
- High attention to detail and accuracy.
- Strong coordination, Good communication and follow-up skills
- Process-oriented with documentation discipline
- Ability to work under strict deadlines
- Analytical mindset with a problem-solving approach
